AkLA Handbook Section III:3-4
Bylaws, Scholarship Fund

Updated: Thursday, 29-Jun-2006 19:29:50 MDT

• Section III:3 Bylaws, Scholarship Funds
• Section III:4 Articles of Incorporation, Scholarship Fund
• Section III:4 Certificate of Incorporation and EIN, Scholarship Fund
• Back to Handbook

Section III: 3 Bylaws, Scholarship Fund

Adopted January 8,1992

Article I. Name

The name of the Corporation shall be the Alaska Library Association Scholarship Fund.

Article II. Purpose

The purpose of the Scholarship Fund shall be to provide financial assistance to students pursuing a Graduate Degree in an American Library Association accredited program in Library and Information Science.

Article III. Members

The members of the Scholarship Fund shall be the Executive Council of the Alaska Library Association, hereinafter referred to as the Association.

Article IV. Officers

Section 1. The officers of the Scholarship Fund shall be the President, Secretary, and Treasurer of the Association; the Chair of the Association’s Continuing Education Committee, and the State Library Coordinator assigned the responsibility of coordinating continuing education activities. These officers shall perform the duties prescribed by these bylaws and by the parliamentary authority adopted by the Association.

Section 2. The President, Secretary, and Treasurer shall perform the duties usually associated with these offices.

Section 3. The President shall report to the membership of the Association at the annual conference the names of the recipient(s) of the Scholarship.

Section 4. The Treasurer shall deposit into the Scholarship Fund all funds allocated by the Executive Council of the Association; funds donated to the scholarship by individuals, institutions, chapters, businesses, etc. The Scholarship Fund shall at all times be identified as an account separate from that of the Association.

Section 5. The State Library Coordinator shall be responsible for distributing information, publicity, instructions, and scholarship forms to libraries, school districts, and institutions of higher education within the state, and for distributing communications, applications, etc. to other officers of the Scholarship Fund.

Article V. The Executive Board

Section 1. The officers of the Scholarship Fund shall constitute its Executive Board.

Section 2. The Executive Board shall have general supervision of the affairs of the Scholarship Fund between the business meetings of the Council, fix the hour and place of meetings, make recommendations to the members of the Scholarship Fund, and shall perform such other duties as are specified in these bylaws. The Board shall be subject to the orders of the Council, and none of its acts shall conflict with action taken by the Council or by the Association.

Section 3. The Board shall have the power to invest and reinvest the principal and income of the Scholarship Fund in such manner as it shall deem appropriate and to employ a bank as custodian of the funds.

Section 4. Three members of the Board shall constitute a quorum.

Section 5. The Executive Board shall serve without recompense.

Article VI. Duties

Section 1. The Board shall adopt guidelines for the administration of the Scholarship Fund, subject to the approval of the Executive Council of the Association.

Section 2. The Board shall present a budget request for the Scholarship Fund to the Executive Council of the Association at the fall meeting of the Council.

Section 3. The Board shall develop with the Council and the Association, over a period of several years, an endowment fund of sufficient size that the interest will constitute the major source of funding for at least one scholarship.

Section 4. The Board shall have the authority to determine the recipient(s) of the Scholarship(s).

Article VII. Meetings

Section 1. The officers shall meet at least twice yearly.

Section 2. Special meetings may be called by the President or by any two of its officers, or by a quorum of the Executive Council

Article VIII. Parlimentary Authority

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern administration of the Scholarship Fund in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Scholarship Fund may adopt.

Article IX. Amendment of Bylaws

These bylaws may be amended at any regular meeting of the Executive Council of the Association by a two-thirds vote, provided that the amendment has been submitted in writing at least one month in advance.

Section III: 4 Articles of Incorporation

Revised January 7, 1993

Originally pages 3-9 were copies of the Articles of Incorporation, the Certificate of Incorporation, and the letter from the Internal Revenue Service giving the Employer Identification  Number. To save reproduction costs and space, the necessary information from these documents is listed below: 

Article I
The Name of the corporation is: Alaska Library Association Scholarship Fund, Inc.

Article II
The period of duration is: Perpetual

Article III
The purpose(s) for which this organization is organized are:
to provide financial assistance to students pursuing a Graduate Degree in an American Library Association accredited program in Library and Information Science, within the meaning of a nonprofit corporation formed exclusively for educational purposes as defined by Section 501 (c) (3) of the Internal Revenue Code.

Article IV
The internal affairs of the corporation shall be regulated by: the following officers of the Scholarship Fund, the President, Secretrary, and Treasurer of the Alaska Library Association; the Association’s Chair of the Continuing Education Committee, and the Alaska State Library Coordinator assigned the responsibilities of coordination continuing education activities. In the event of dissolution, the assets shall be distributed for one or more exempt purposes within the meaning of Section 501 (c) (3) of the Internal Revenue Code, e.g. distributed for scholarship purposes to a university offering an American Library Association accredited Graduate Degree program in Library and Information Science.

Article V
Physical address of the initial registered office is: 1215 Cowles St., Fairbanks, AK 99701.

The registered agent at the registered office is: Audrey Kolb.

Article VI
The following AkLA members were the original board of directors:

Karen Weiland
Clara Sitter
Audrey Kolb
Greg Hill

Article VII
The following people were listed as incorporators:

June Pinnell-Stephens 
William Galbraith
Isabelle Mudd 
Audrey Kolb

Article VIII
The officers of the Scholarship Fund may make payments or distributions from income or principal, or both, to one or more individuals enrolled in an American Library Association accredited Graduate Degree program in Library and Information Science, in such amounts as determined by the officers.

Signed by the above four incorporators (Article VII) and dated July 11, 1991.

Section III: 4 Certificate of Incorporation, Employer EIN

The Certificate of Incorporation was signed on July 23, 1991.

The Employer Identification Number for the Internal Revenue Service is available from the AkLA Executive Officer.

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